Get your time back, easily manage bookings, payments, and registers in one place, so you can focus on what you do best!
All Incompass includes everything schools, clubs and childcare providers need to manage bookings, automate payment reconciliation and save time with one modern, flexible system.
Our childcare booking system includes dedicated portals for parents, staff, schools and administrators, with secure role-based access.
Designed for activity providers, schools and local authorities, it simplifies bookings, reduces admin and supports compliance, safeguarding and efficient wraparound care.
Managing childcare shouldn’t be hard.
From juggling bookings and registers to chasing payments, childcare providers deserve better tools.
That’s why leading clubs, holiday clubs, and wraparound providers across the UK trust All Incompass
Built by providers. Designed for real-world childcare.
All Incompass was created out of the frustration of running clubs without a system that truly worked. Today, it’s a flexible, Ofsted-compliant platform built from experience, with tools for staff, admins and organisations.
Whether you’re running holiday clubs, wraparound care or sports provision, All Incompass simplifies bookings, safeguarding and day-to-day admin, so you can focus on delivering quality experiences.
Explore solutions for: Councils | Schools | Activity Providers
Support schools and providers in your region with an affordable, sustainable, and Ofsted-compliant system that puts quality first.
Reduce admin, improve compliance, and run wraparound care with confidence, all in one flexible system made for schools.
Get your time back, easily manage bookings, payments, and registers in one place, so you can focus on what you do best!
We have worked hard to create a simple commercial structure.
Please note that the above rates exclude any stripe or payment processing fees you will encounter from your payment processing provider.
All Incompass is a powerful, Ofsted-compliant system built to support wraparound care, holiday clubs, after-school clubs, and sports provisions. From bookings and payments to safeguarding and daily registers, every feature is designed to reduce admin and keep your provision running smoothly.
With dedicated portals for staff, parents, schools, and admins, plus tools like customisable sessions, live incident logs, and secure access controls, All Incompass brings everything together in one simple, flexible platform.
Record safeguarding, medical, and behavioural incidents directly within the system, so information from wraparound care is clearly documented and easily shared with the right staff.
Provide wraparound staff with secure access to registers and child details so they can confidently manage sessions and support safe, informed handovers.
Our powerful Admin Portal puts you in control of your wraparound care, with tools to manage bookings, payments, staff access, and detailed reporting, helping you save time and run your provision with confidence.
Fast, secure, and easy-to-use online payments, supporting instant payments, invoicing, and childcare vouchers, make it simple for parents to book and pay for your activities in just a few clicks.
Security is our top priority, which is why your booking system includes the tools needed to protect sensitive data and ensure safe access for staff and families.
All Incompass keeps everyone informed with instant, automated communications, from booking confirmations for parents, to immediate alerts to your DSL when an incident is reported.
Automated tax free childcare voucher reconciliation
Digital registers
Features compliant with Ofsted
Book a quick intro call with one of our specialists.
White labelling matters because it allows you to present a fully professional, consistent brand to parents and partners, strengthening trust and credibility at every interaction. With your own logo, colours and identity across the platform, there is no confusion around third-party systems, everything feels like a seamless extension of your organisation.
It also ensures complete control over your provision. Only your parents can access and book your sessions, meaning they are not able to search for or view other providers. This creates a secure, closed environment that protects your customer base while delivering a clear, focused user experience.
Speak to our team to find out how All Incompass can supercharge your activity provisions
Find answers to the most commonly asked questions.
Parents have secure logins where they can update:
Absolutely. We take data protection seriously. The system is GDPR-compliant and uses role-based access to ensure staff only see what they need.
Yes. We have a full API integration with HubSpot, enabling real-time syncing and reporting. More integrations are in development—let us know what you need.
Yes. All Incompass provides a comprehensive suite of reports to help you manage your setting efficiently and stay compliant. Available reports include:
You’ll receive a custom URL with your branding that you can:
Parents receive:
Yes. We’ll assist with importing children, parent details, existing bookings, and payment records if needed.
Yes. Depending on your pricing tier, you can access:
Yes. With no setup cost and a user-friendly system, most providers are live in a few days. Choose our 6.5% plan for dedicated onboarding support and personalised help.
No software required. All Incompass is fully cloud-based. Access it from anywhere, on any device.
No. All Incompass is fully white-labelled. Parents see your logo, branding, and domain—the platform looks and feels like it’s your own.
We include:
Staff-to-child ratio monitoring
These tools support your Ofsted and statutory obligations.
Registers update in real-time based on bookings. Staff can sign children in/out, record absences, view emergency contacts, and access health details all in one place.
Yes. You can offer trial options or free tasters as part of your session setup.
Yes. We can work with you to set the booking cut-off times. Whether it’s the night before or hours before a session starts—it’s your choice.
Very. You control how far in advance parents can book, whether bookings are recurring or ad hoc, and even how cancellations or changes are handled. You can customise session times, pricing, and capacities across one or multiple settings.
We offer simple, transaction-based pricing:
Yes. All Incompass fully supports card payments, Childcare Vouchers, and Tax-Free Childcare. You can reconcile all payments against bookings in one place.
That’s entirely up to you. Many providers choose to pass it on, while others build it into their pricing.
Unlike many systems that only offer a single admin dashboard, All Incompass is built with purpose-specific portals, giving each type of user just what they need—nothing more, nothing less.
This is your central control hub. Here’s what you can do:
Designed for team members who work directly with children. They can:
Simple and mobile-friendly, the parent portal allows families to:
A powerful tool for school partnerships, especially where wraparound care is integrated. Schools can:
Yes. By saving time on admin, offering a better parent experience, and giving you clear insight into your data, All Incompass supports sustainable growth and scale.
We’re trusted by:
Independent childcare professionals
If you need to manage bookings, stay compliant, and reduce admin—All Incompass is for you.
All Incompass is a modern, white-labelled booking and management system built for wraparound care, holiday clubs, after-school clubs, and sports providers. It helps streamline bookings, payments, registers, safeguarding, parent communications, and compliance—all in one easy-to-use platform.