Parents have secure logins where they can update:

• Contact details
  
• Children’s Information

Absolutely. We take data protection seriously. The system is GDPR-compliant and uses role-based access to ensure staff only see what they need.

Yes. We have a full API integration with HubSpot, enabling real-time syncing and reporting. More integrations are in development—let us know what you need.

Yes. All Incompass gives you access to:

Yes. All Incompass provides a comprehensive suite of reports to help you manage your setting efficiently and stay compliant. Available reports include:

• Childcare Vouchers Report
  
• Pupil Premium Report
  
• Invoices Report
  
• Unbalanced Bookings Report
  
• Uncollected Children Report
  
• No Show Report
  
• Incidents Report
  
• Unbookable Slots Report
  
• Mailing List Report
  
• Financial Data Export
  
• Discount Codes Usage Export
  
• Sessions Register Export

You’ll receive a custom URL with your branding that you can:

• Embed into your website
  
• Share via social media
  
• Include in newsletters or emails

Parents receive:

• Booking confirmations
  
• Payment receipts
  

Cancellations or updates
You can also create custom newsletters or alerts.

Yes. We’ll assist with importing children, parent details, existing bookings, and payment records if needed.

Yes. Depending on your pricing tier, you can access:

• Standard support: Email + Help Centre
  

Enhanced support: Priority email + phone support + onboarding help

Yes. With no setup cost and a user-friendly system, most providers are live in a few days. Choose our 6.5% plan for dedicated onboarding support and personalised help.

No software required. All Incompass is fully cloud-based. Access it from anywhere, on any device.

No. All Incompass is fully white-labelled. Parents see your logo, branding, and domain—the platform looks and feels like it’s your own.

We include:

• Digital incident and accident logs
  
• Child medication tracking
  
• Check-in/out time stamps with digital signatures
  

Staff-to-child ratio monitoring
These tools support your Ofsted and statutory obligations.

Registers update in real-time based on bookings. Staff can sign children in/out, record absences, view emergency contacts, and access health details all in one place.

Yes. You can offer trial options or free tasters as part of your session setup.

Yes. We can work with you to set the booking cut-off times. Whether it’s the night before or hours before a session starts—it’s your choice.

Very. You control how far in advance parents can book, whether bookings are recurring or ad hoc, and even how cancellations or changes are handled. You can customise session times, pricing, and capacities across one or multiple settings.

We offer simple, transaction-based pricing:

• 3.5% per transaction – Standard support
  
• 6.5% per transaction – Hands-on onboarding and priority support
  There are no setup fees, no subscription charges, and no limits on users or settings.
  

Can we accept Childcare Vouchers and Tax-Free Childcare?

Yes. All Incompass fully supports card payments, Childcare Vouchers, and Tax-Free Childcare. You can reconcile all payments against bookings in one place.

Should we absorb or pass on the transaction fee to parents?

That’s entirely up to you. Many providers choose to pass it on, while others build it into their pricing.

Unlike many systems that only offer a single admin dashboard, All Incompass is built with purpose-specific portals, giving each type of user just what they need—nothing more, nothing less.

🔐 Admin Portal

This is your central control hub. Here’s what you can do:

• Create and manage all wraparound care, holiday clubs, and session types
  
• Configure payment settings, including discount codes, booking rules, and voucher handling
  
• Oversee every booking, register, and payment across all children, parents, and settings
  
• Access detailed reporting tools for finance, attendance, safeguarding, and session usage
  
• Manage parent and child profiles, including contact details, medical info, and booking history
  
• Set up and control staff access, assign roles, and manage permissions
  
• Create school accounts to enable school-led bookings and register sharing
  
• Customise communications and system branding to match your organisation
  
• Monitor safeguarding records, incident logs, and staff-to-child ratios to stay compliant

👩‍🏫 Staff Portal

Designed for team members who work directly with children. They can:

• Access only the registers they’ve been assigned to
  
• Sign children in and out
  
• Record incidents, including behaviour, medical or safeguarding
  
• View emergency contact and medical info.
  
• View Collection Safety Information
  

👨‍👩‍👧 Parent Portal

Simple and mobile-friendly, the parent portal allows families to:

• Make and manage bookings for all their children
  
• Update personal or child details (including medical info)
  
• Make payments and view payment history

🏫 School Portal

A powerful tool for school partnerships, especially where wraparound care is integrated. Schools can:

• View up-to-date registers for each session
  
• Share register data with class teachers or TAs
  
• Make bookings on behalf of parents (e.g., for looked-after children)
  
• Make bookings using Pupil Premium funding.

Yes. By saving time on admin, offering a better parent experience, and giving you clear insight into your data, All Incompass supports sustainable growth and scale.

• Allow parents to book and pay online 24/7
  
• Give staff access to real-time digital registers
  
• Track child attendance and incidents
  
• Automatically send booking confirmations and alerts
  
• Handle childcare vouchers and Tax-Free Childcare payments
  
• Help you stay Ofsted-ready with robust recordkeeping

• No start-up costs or contracts
  
• 3.5% or 6.5% per transaction only (you choose your support level)
  
• Unlimited children, parents, and settings
  
• White-labelled system (your brand, your domain)
  
• Fully online booking and payments
  
• Built-in tools for safeguarding, registers, incident logs, and Ofsted compliance
  
• Automated confirmation emails, reminders, and updates
  
• Integration with HubSpot for live reports

We’re trusted by:

• Holiday and sports club providers
  
• Breakfast and after-school wraparound care
  
• Multi-setting operators and trusts
  

Independent childcare professionals
If you need to manage bookings, stay compliant, and reduce admin—All Incompass is for you.

All Incompass is a modern, white-labelled booking and management system built for wraparound care, holiday clubs, after-school clubs, and sports providers. It helps streamline bookings, payments, registers, safeguarding, parent communications, and compliance—all in one easy-to-use platform.